Miller County Clerk of Superior Court
Gail Johnson is the Miller County Clerk of Superior Court. The GSCCCA profile lists her as elected in 2009 and identifies the courts managed by the office as Superior, State, and Juvenile. The office is in Courthouse Room 103 at 155 South First Street, with a mailing address of P.O. Box 66, Colquitt, Georgia 39837. The local phone number is 229-758-4102, the fax number is 229-758-6585, and the email in the research is gail.johnson@gsccca.org.
The GSCCCA Miller clerk profile image assigned to this page confirms the clerk identity and the courts managed by the Miller County office.
That statewide clerk profile is useful when checking whether a record belongs with the Clerk of Superior Court or another county office.
Clerk of Superior Court
Clerk: Gail Johnson
155 South First Street, Room 103
P.O. Box 66
Colquitt, GA 39837
229-758-4102
Fax: 229-758-6585
Email: gail.johnson@gsccca.org
Monday-Friday, 9:00 a.m.-5:00 p.m.
Miller County Clerk Duties
The county Superior Court page gives a broad list of clerk duties. The Miller County Clerk of Superior Court maintains court records, records real estate transactions, collects some court-related payments, files criminal and civil cases, assists with jury selection, issues notary appointments, and helps the public obtain court records. The same source lists warranty deeds, quitclaim deeds, security deeds, assignments, rights-of-way, easements, plats, fi. fas., military discharges, trade names, and UCCs as recording functions.
- Superior Court, State Court, and Juvenile Court records.
- Criminal cases, criminal warrants maintained in the clerk file, and filed civil cases.
- Divorces, annulments, adoptions, name changes, habeas cases, suits for damages, garnishments, and repossessions.
- Real estate, lien, plat, UCC, trade-name, military-discharge, and notary records.
- Probation fines, child support payments, property-transfer taxes, jury selection assistance, and ballot retention.
O.C.G.A. 15-6-61 is the Georgia clerk duty statute cited in the research. O.C.G.A. 15-6-62 covers recording civil and criminal proceedings and public reading or reproduction access for microfilm and digital records.
Search Miller County Clerk Records
The clerk website includes a Case Search navigation item, and the official endpoint listed in the research is http://www.millerclerkofcourt.com/WebCaseManagement. The research environment could not fully inspect that vendor endpoint, so the online portal should be treated as a first attempt rather than the only access channel. If the case search fails, the fallback is direct contact with Room 103 by phone, in person, mail, or fax follow-up after the clerk confirms what can be sent and paid by mail.
For land records, liens, UCC filings, PT-61 records, plats, notary records, and related statewide indexes, use GSCCCA search tools. GSCCCA is important for real estate and commercial-record indexes, but it is not a full criminal or civil court case file system. A court pleading, divorce decree, criminal disposition, or certified case document should still be requested from the Miller County Clerk of Superior Court.
| Access channel | Use for | Caution |
|---|---|---|
| Clerk case-search link | First attempt for Superior, State, or Juvenile case lookup. | Endpoint was not fully inspectable during research. |
| Room 103 counter | Certified copies, older files, payment questions, and copy review. | Use posted weekday hours. |
| Phone | Confirm file location, copy type, fee, and mailing steps. | Call before mailing payment. |
| GSCCCA | Real estate, lien, UCC, PT-61, plat, and notary indexes. | Not a full case-file database. |
| Direct records request | Written request when online access is not enough. | Constitutional-office requests go directly to the office. |
Request Miller County Certified Copies
A certified copy is a clerk-issued copy that carries official certification for legal use. People often need certified copies for divorce decrees, name changes, court orders, judgments, recorded instruments, or other records that must be accepted outside the courthouse. Because the local research did not find a complete clerk copy-price page, the practical step is to identify the record first and then ask the clerk for the exact copy and certification cost before mailing a request.
- Identify the record type, such as divorce decree, criminal disposition, civil order, deed, lien, UCC record, or notary record.
- Gather names, case number or book and page if known, filing year, court type, document title, and the number of copies needed.
- Call 229-758-4102 or visit Room 103 to confirm whether the record is public, sealed, archived, online, or held by another court.
- Ask for the plain-copy price, certification charge, mailing charge, accepted payment form, and expected turnaround.
- Submit the request to the Clerk of Superior Court, then pick up the certified copy or follow the confirmed mail process.
Note: A printed online docket is not a certified court copy unless the Clerk of Superior Court certifies it.
Miller County Records Request Fields
Miller County's open-records form is useful for understanding request detail, but it also gives an important boundary. It says records for constitutional offices such as the Sheriff, Clerk of Court, Tax Commissioner, and Magistrate or Probate must be requested directly from those offices. For Clerk of Superior Court records, use the clerk office, not the County Manager or Board of Commissioners path. A request should be specific enough for staff to locate the file without creating a new report.
| Field or detail | Required | Notes for clerk records |
|---|---|---|
| Requester name | Implied | Needed for contact and response. |
| Signature | Implied | Appears on the county open-records request form. |
| Records requested for inspection | Yes | Describe the case, document, book/page, date range, and copy type. |
| Party names | Recommended | Use full names and alternate spellings if known. |
| Case number or filing year | Recommended | Helps staff locate the correct court file. |
| Certification needed | Recommended | State whether plain copies or certified copies are required. |
| Constitutional-office caveat | Instruction | Clerk of Court requests go directly to the clerk's office. |
Miller County Clerk Fees
The local clerk site did not publish a full court-copy table in the research. The fee sources that can be used safely are the Georgia superior court clerk fee statute, the GSCCCA UCC fee examples, and Georgia open-records copy guidance. Treat GSCCCA UCC prices as statewide GSCCCA service fees, not as proof of every local court-case copy price. For certified court copies, the most reliable step is direct confirmation with the Clerk of Superior Court.
| Fee or cost source | Amount or rule | Use |
|---|---|---|
| Superior court clerk fees | See O.C.G.A. 15-6-77 | Statewide clerk fee authority. |
| GSCCCA UCC certified search | $15 per debtor name searched | GSCCCA UCC search service. |
| GSCCCA unassisted uncertified UCC copy | $0.50 per page | Statewide GSCCCA copy example. |
| GSCCCA assisted copy | $1 per page | Statewide GSCCCA copy example. |
| GSCCCA electronic or telephonic copy | $2.50 first page, $1 each additional page | Statewide GSCCCA copy example. |
| GSCCCA certified copy | $2.50 first page, $0.50 each additional page | Statewide GSCCCA copy example. |
| Open-records photocopy guidance | $0.10 per page | General Georgia public-record copy guidance. |
Miller County Clerk Forms
The clerk legal forms page lists Rule 22, Divorce Checklist, Divorce, and Pro Se materials. The clerk website warns that forms are used at the user's own risk. The warning matters because forms may not fit a case, instructions can become outdated, and users should review cited statutes or seek an attorney. The divorce forms page lists the domestic relations standing order and notice requirement, a parenting plan, a standard visitation schedule, and a vital records divorce form.
Forms are not record searches. They help start or manage filings, but completed filings and copies become clerk records only after they are filed and accepted in the proper court. For divorce filings, the form list connects directly to Superior Court civil records. For probate forms or marriage applications, the correct office is Probate Court in Room 110. For warrant applications and small civil claims, Magistrate Court is the better starting point.
Miller County Federal Records
Federal court records are outside the Miller County Clerk of Superior Court. Miller County federal cases go to the Middle District of Georgia, Albany Division. The Middle District Albany Division page image assigned to this clerk page shows the federal courthouse division that serves Miller County.
That federal division source is a boundary marker: county certified copies come from Room 103, while federal dockets and documents use federal court systems.
The PACER lookup for the Georgia Middle District image assigned to this page shows the federal docket-access path for district court records.
PACER access is separate from the Miller County clerk case-search link and usually requires a federal PACER account for docket or document access.
The Middle District CM/ECF image assigned to this page shows the live federal electronic filing and public access login system.
Federal electronic case filing does not replace a Miller County request for local Superior Court, State Court, Juvenile Court, real estate, lien, UCC, or notary records.
Miller County Clerk Boundaries
Miller County has a separate County Manager or County Clerk role for general county administrative records. Douglas Cofty is listed for county administrative records and open-records coordination, with county government office locations outside the court clerk's Room 103 function. That office is not the court-record clerk for Superior, State, and Juvenile files. The county open-records form makes the split plain by directing constitutional-office records to the office that holds them.
For probate records, marriage certificates, guardianship files, and Magistrate matters, use the Probate or Magistrate office in Room 110. For sheriff incident, jail, warrant execution, and law-enforcement records, use the Sheriff's Department. For general county government records, use the County Manager or County Clerk path. For Miller County court records managed by the Clerk of Superior Court, start with Gail Johnson's office in Room 103.